So, what is file sharing? It’s an instant way to share documents with anyone, no matter where they are or what device they’re using. File-sharing services securely store your documents in the cloud, and the best services allow you to control who can view or edit them.
With so many people involved in each construction project, file-sharing software can offer a number of benefits:
Sharing documents in the cloud reduces paperwork.
Because documents are shared right away, file-sharing software could speed up communications.
The ability for multiple editors could decrease back-and-forth, as well as revisions.
File-sharing apps are available on multiple devices, so your field team can access the documents they need using tablets or phones.
3 ways to use file-sharing software
Collaborate with the office
Share important reports for budget, estimates, scheduling and more. Instead of sending reports and sensitive information via email, create a secure, shared folder that office staff can access. When making updates to the report, edit the file saved in that folder and you’ll save time on communications. Check out the ultimate construction management guide by Procore here.
To ensure the highest quality of work, it’s important to manage subcontractors effectively. But this doesn’t have to mean constantly badgering them to finish their tasks. The most effective way to manage subcontractors is through open communication—and that’s exactly what file-sharing software is for. From schedules to invoices, just create a folder for your subcontractor and you’ll both have access to all these documents, wherever you are.
Pro tip: if you’re using task management software, sharing assigned and incomplete work is easy. Just export a report and add it to a folder in your file-sharing tool. That folder can be shared with the individuals on site, as well as managers and other contacts within the subcontracting company. It’s a great way to keep everyone in the loop.
Impress clients and stakeholders
Just like subcontractors, the key to managing client relationships is communication. Showing your progress and sharing a record of quality inspections can go a long way. If your client has done their own walkthroughs or inspections, keep a record of each item with task management software or excel report. Upload that file to a shared folder, and keep it updated to show your attention to their requests.
Pro tip: With help from Bridgit Insights you can offer a less intrusive report for clients. Just run an Insights report to give clients a quick snapshot of progress. Add it to a folder shared with your client, so they can reference the reports any time. For more information about resource scheduling, check out our guide to construction resource scheduling software.
Lauren Lake is the COO and co-founder at Bridgit. She holds a degree in Civil Structural Engineering and is well-versed in construction workforce management and resource planning processes. Lauren has been named to the Forbes Manufacturing & Industry 30 Under 30 and Best Of Canada Forbes Under 30 Innovators lists. Lauren has presented at industry events and conferences, including BuiltWorlds, Canadian Construction Association, Procore Groundbreak, and more. Follow Lauren on LinkedIn and Instagram.
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