The ultimate guide to construction project management

The ultimate guide to construction project management


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Construction project management can be very demanding. The typical project has a staggering number of moving parts, all of which need to be monitored and guided towards a successful closeout.

In this post, we’ll take a look at the processes, tools, and resources that make effective project management in construction possible. We’ll also provide some information for those looking to become construction project managers.

What is construction project management?

Construction project management involves using specialized techniques, tools, and resources to ensure a project’s successful completion.

Given the job’s broad nature, it should come as no surprise that project management in construction requires an understanding of many fields. That includes finance, business, resource management, contract law, and much more.

While project managers may not be involved in the minutiae of everything under their supervision, their primary objective of keeping the project on track demands some degree of familiarity.

Types of construction project management

There exists a strong need for management across all types of construction projects, including:

  • residential

  • commercial

  • institutional

  • environmental

  • civil

  • agricultural

While exact responsibilities may vary depending on the sector, a strong need for good project management exists throughout the entire industry.

Areas of focus for construction project managers

The Construction Management Association of America (CMAA) lists a staggering 120 responsibilities as falling under the construction management umbrella. These responsibilities fall under seven general areas of focus:

  • high-level project management

  • cost management

  • time management

  • quality management

  • contract administration

  • safety management

  • team management

Let’s take a close look at each area.

High-level project management

At a high level, construction project managers are responsible for keeping things organized. Here’s what that looks like at each stage.

Pre-design

In the pre-design phase, a construction manager is responsible for creating a project plan and keeping information organized (often via software).

Design

At this stage, construction project managers review design documents and distribute them to the necessary parties. They do the same for contract agreements, general conditions, and other important files.

Construction project managers will also typically be involved in the public relations aspects of the job during the design stage.

Procurement

Project managers who work for general contractors oversee bidding and contracting during the procurement phase. This often means participating in meetings and negotiating with subcontractors.

Construction

Once a project makes it to the construction phase, management will be responsible for monitoring expenses, coordinating change orders, and ensuring the project is being completed to the client’s specifications.

This is, naturally, among the most intensive phases for construction managers. Savvy managers use the strategies we outlined in this post to get a better grip on things. They’ll also utilize construction resource management software to keep tabs on scheduling.

Post-construction

At this final stage, construction project management involves working with punch lists to ensure the client approves of the job in its entirety.

Cost management

The next area of construction project management focus identified by the CMAA is cost management. Here are the common tasks at each stage.

Pre-design

Cost management in the pre-design stage involves conducting analysis to determine the appropriate budget for a project.

Design

At this stage, a project manager’s cost management duties include reviewing estimates and monitoring expenses incurred as part of the design development process.

Procurement

Aside from negotiating with subcontractors, project managers need to carefully analyze bids from a financial perspective to ensure costs are reasonable.

Construction

Once construction begins, project managers are responsible for maintaining a schedule of values. This is a document detailing the entire project, including its budget and how that budget needs to be split across the various activities.

The schedule of values dictates the entire project’s cash flow, so it’s a very important document.

A project manager will also handle change orders and determine their impact on project financials at this stage.

Post-construction

At the post-construction phase, a project manager’s financial responsibilities include preparing a final expense report.

Time Management

Time management as an area of focus entails the proper scheduling, planning, and coordination of resources.

Pre-design

At the pre-design stage, management begins to give the master and milestone schedules their shape.

Design

The aforementioned schedules are maintained and monitored by construction managers once a project enters the design phase. This will ensure the designs don’t conflict with the existing schedule.

Procurement

During procurement, a project manager needs to ensure that subcontractors are able to complete the work in adherence to schedules created in the prior stages.

Construction

Effective project management in construction ensures that work keeps moving on-schedule. When issues arise, this means working to reschedule things as needed.

Post-construction

During post-construction, time management includes working with an occupancy plan to help clients fulfill their obligations to tenants.

Quality management

Of course, completing work on time isn’t the only concern when running project management for construction projects. The work also needs to be completed at a certain level, which is where quality management comes into play.

Here’s what construction project managers do in the way of quality management at each stage.

Pre-design

Before designers get to work, a project manager needs to clarify expectations with the client, which will avoid wasted time. This is when a quality management plan should also begin to take shape.

Design

Here, a project manager needs to review design submittals and evaluate them based on quality. There will likely be several project review meetings with various stakeholders to keep everyone in the loop.

Procurement

When soliciting bids, a project manager needs to evaluate subcontractors to ensure their suitability from a quality perspective. This involves communicating the project requirements clearly with bidders so they can provide an accurate quote based on the project’s needs.

Construction

Throughout the construction phase, managers are responsible for overseeing and coordinating quality inspections and testing. They’ll also need to keep meticulous records of deficiencies and efforts made to address them.

Post-construction

Once construction has been completed, project managers typically need to have a quality review with the client. They’ll also deliver a final quality report complete with recommendations for things like future management of the structure.

Contract administration

Contract administration involves managing and enforcing agreed-upon terms. Here’s what that looks like on the project manager’s end.

Pre-design

Here, a manager will create the necessary communications procedures that will facilitate discussions surrounding contract administration.

Design

When reviewing designs, a project manager will need to evaluate them based on the contractual agreement.

Procurement

As you might imagine, there’s a lot to be done in the way of contract administration during the procurement stage. Agreements need to be reached and notarized with subcontractors while also considering contractual obligations with the client.

Additionally, the manager will need to issue a notice to proceed, which informs subcontractors when they are permitted to begin work.

Construction

During the construction phase, project managers create and manage documents as needed based on their contractual obligations. They also hold subcontractors accountable to their agreements and have a hand in securing permits, insurance, bonds, and other legal considerations.

Post-construction

Contract administration at this stage involves delivering on maintenance manuals, warranties, final permits, and more. When needed, project managers will also initiate contractor callbacks to address work that has turned out to be below-par.

Safety management

Safety is a major priority on any job site. Here’s how construction project management ensures safety with the help of software.

Pre-design

Project managers at this stage ensure safety by laying the appropriate organizational foundation. This may involve assembling the beginnings of a staffing plan. among other things.

Design

The project manager facilitates conversations between the design team and a safety coordinator. This is when the safety coordinator develops a solid understanding of the project and provides input regarding its risks.

Pre-bid

This stage sees the project manager working alongside a safety coordinator to create a written safety and emergency response coordination plan.

Pre-construction

Here, project managers work with the necessary compliance agencies and oversee safety submittals.

Construction

Once construction begins, a project manager needs to work with safety staff to ensure compliance is being enforced. Periodic safety audits need to be conducted, with relevant reports created to document the findings.

If a safety incident does occur, project managers will need to work alongside safety coordinators to address liability concerns.

Team management

Lastly, we have team management. A construction project manager plays a very important role in keeping the team working as a cohesive unit. This can mean tracking productivity, using collaborative construction software, and a number of other tasks.

A project manager’s responsibilities here are not limited to any particular phase, of course. Construction projects require teamwork at every stage and the project manager facilitates it by:

For optimal success, these tasks are typically conducted throughout the entire project.

Construction project management tools

The complex role of project management for construction would simply not be possible without dedicated tools and resources. Here’s a rundown of the most commonly-used tools in construction project management.

Construction management software

Digitization has taken the world of construction by storm. The most effective project managers leverage programs like the ones we discussed in this article to effectively keep tabs on everything.

Check out these case studies to learn more about how Bridgit Bench helps general contractors with project management.

Gantt charts

Gantt charts help construction managers visualize the various resources required to complete a project. It’s a feature available within most construction project management software for small businesses.

Gantt charts are particularly useful for project management in construction because the industry requires a firm understanding of the dependencies between various resources and personnel. A Gantt chart lays that out very clearly.

AIA contract documents

The American Institute of Architects (AIA) has an extensive collection of contracts available for construction professionals to use. These documents are so popular because they adhere to industry standards and drastically simplify the contract administration process.

You can find everything from change orders to certificates of payment, contractor-subcontractor agreements, and more.

Remote meeting software

One of COVID-19’s most profound impacts on the construction industry has been an increase in the number of employees working from home. As a result, companies have turned to software like Zoom for conducting remote manpower meetings.



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Construction project management scheduling techniques

Scheduling is, of course, a very important part of project management for construction. Here are some of the techniques professionals use.

Gantt charts

A Gantt chart, as mentioned earlier, offers a timeline visualization of your project. Each task’s start and end dates can be laid out conveniently, which helps you visualize the entire project and see which tasks are dependent on others.

Critical path

Critical path is among the most popular construction scheduling methods. It involves identifying your project’s most essential tasks and basing your timeline on them. This will help you determine the minimum project completion time.

Line of balance

The line of balance scheduling technique is meant for repetitive construction projects (i.e. building a road or adding storeys to a skyscraper). It sees the construction project’s management allocating resources for each “loop” of the repetitive task.

By allocating resources efficiently, management can ensure future stages are not delayed.

Resource oriented scheduling

Resource oriented scheduling is popular when resources are extremely limited. With it, project managers break the job into phases and assign resources to each one.

An advantage of this method is that it can help professionals identify and address resource gaps effectively.

Construction project management job requirements

Given how integral good management is to a construction project, it should come as no surprise that the job qualifications are extensive. Here’s what you’ll need to become a project manager at a construction company in North America.

Education

You’ll typically need a construction-related university degree (BSc/BA) in a field such as civil engineering, project management, or construction technology. Project Management Professional Certification will also be a tremendous asset on your resume. For more information about construction career development, check out our blog here, including the top Project Manager interview questions to prep for.

Work experience

Many construction companies expect project management candidates to have experience overseeing some aspect of projects in the past (i.e. budgets). You’ll also need to have a solid grasp of industry standards related to health, safety, and quality.

Experience using common construction project management software for small businesses can be an asset as well.

Personal qualities

People who thrive in construction project management roles typically have the following personality traits and skills:

  • excellent communication

  • negotiation

  • ability to delegate

  • problem solving

  • teamwork

  • prioritization

  • organization

  • ability to learn quickly

  • multitasking

Construction management wages and job prospects

According to the U.S. Bureau of Labor Statistics, construction managers receive a median pay of $95,260 per year. The position is also expected to benefit from an 8% growth in employment through to 2029 – much higher than the 4% average across all occupations.

Interestingly enough, management positions in other industries are expected to experience growth of just 3%

The U.S. Bureau of Labor Statistics identifies an increase in construction activity along with a move towards retrofitting buildings to make them more energy efficient as responsible for the tremendous expected growth in construction management employment.

Construction management job titles

Roles covering the construction project management responsibilities we’ve discussed in this article come with various titles, including:

  • field engineer

  • project engineer

  • project coordinator

  • project manager

  • operations manager

  • construction manager

  • district construction engineer

Subtle differences exist between these titles thanks to the varying needs of construction companies. However, all are highly sought-after in the construction industry and relate directly to project management.


Construction project managers play a critical role in any successful job’s completion. We hope this guide has given you a solid understanding of what construction project management entails along with the tools and expertise that make it possible.

Visit our blog to learn more about construction and resource management.



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Lauren Lake

Lauren Lake is the COO and co-founder at Bridgit. She holds a degree in Civil Structural Engineering and is well-versed in construction workforce management and resource planning processes. Lauren has been named to the Forbes Manufacturing & Industry 30 Under 30 and Best Of Canada Forbes Under 30 Innovators lists. Lauren has presented at industry events and conferences, including BuiltWorlds, Canadian Construction Association, Procore Groundbreak, and more. Follow Lauren on LinkedIn and Instagram.


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